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Community Council

Welcome to our school's Community Council page!

The purpose of the Community Council is to involve parents in decision making at the school level.  Elected parents represent the parents of the school and participate in developing plans for improving the school, make decisions on how to best expend School LAND Trust Program monies, and increase public awareness of school trust lands and related policies.

Meeting Schedule

Date

10-22-2019

 

Time

4:00pm to 5:00pm

 

Location

Front Portable

Community Council Members

2019-2020 School Year

 

 

 

Email

 

 

 

 

Current Year Minutes

Past years Minutes

Previous Community Council Minutes

2016-2017

School Community Council Meeting  
Davis County School District  
Crestview Elementary 2016-2017 
 
Date:     November 7, 2016 
 
Time:               4:00 PM – Room 4 
 
In Attendance: Angela Neerings, Denice Maedgen, Brittney Welch, Connie Figgins, Sara McGuire, Uarda James, Rachelle Jeppson, Lori Hawthorne 
 
Agenda:  
1.    Welcome & Call to Order 
a.    Mrs. Hawthorne welcomed the Council to the first meeting of the 2017 school year and introduced Dr. Logan Toone, the Director of Assessment, Research, and Evaluation for Davis School District.   
b.    Dr. Toone provided the Council with a training on the duties and responsibilities of the council and gave a three-year overview of Crestview Elementary School’s academic performance in grades three through six.  
  
2.    Review and approve minutes 
a.    At the last meeting of the 2016 school year, the council conducted the meeting, and reviewed and approved minutes at that time so there would be no carry-over business for this year’s council.   
 
3.    Current ideas, needs, and/or concerns from the Council and Community 
a.    Mrs. Figgins was elected chair of the 2017 Crestview Community Council 
b.    Mrs. Welch was elected vice-chair of the 2017 Crestview Community Council 
These positions were approved by a voice vote of the council and there was no dissention. 
 
4.    TrustLands 
a.    Crestview Elementary has $26,583 dollars in LandTrust funding for this school year, and $2,128 in carry-over from last school year. 
b.    Mrs. Hawthorne will make a folder for each council member with  
i.    Council Job Descriptions 
ii.    Crestview’s 2016-2017 School Improvement and TrustLand Plan 
iii.    2015-2016 distribution of TrustLand Funding 
iv.    Projected distribution for 2016-2017 Funding from our plan 
v.    Technology pricing 
vi.    Digital Citizenship Information 
5.    School Improvement Plan 
a.    We will look at goal setting in January and February 
b.    The final SIP and TrustLands Plan approval vote will be April 24 
 
6.    Open forum    
    
7.    Adjourn          
a.    Mrs. Figgins made a motion to adjourned 
b.    Meeting was adjourned      
 
Notice of Special Accommodations:  If you need an ADA accommodation, please contact Scott Zigich at SZIGICH@DSDMAIL.NET or by phone 801-402-5307. We will make every attempt to provide reasonable accommodations.  
 
Notice of Electronic or telephone participation:  Contact individual school for electronic or telephonic participation availability.  

_____________________________________________________________________________ 
School Community Council Meeting  
Davis County School District  
Crestview Elementary 2016-2017 
 
Date:     January 9, 2017 
 
Time:               4:00 PM – Room 4 
 
In Attendance: Angela Neerings, Brittney Welch, Connie Figgins, Denice Maedgen, Rachelle Jeppson, Sara McGuire, Uarda James, Lori Hawthorne 
 
Agenda:  
1.    Welcome & Call to Order 
a.    Mrs. Figgins called the meeting to order. 
  
2.    Review and approve minutes 
a.    Motion to approve minutes from 11-7-16 by Mrs. Maedgen 
b.    Second by Mrs. Figgins 
c.    Minutes were approved 
 
3.    Current ideas, needs, and/or concerns from the Council and Community 
a.    Mrs. Hawthorne reviewed the packet provided for community council members.  
The packet contains 
i. Checklist for School Community Council Officers, Parent Members, 
School Members ii. Crestview Community Council Rules of Order and Procedure 
iii.    Announcement of training on January 12 
iv.    Web content filtering in Davis School District & Acceptable use agreement 
v.    2016-2017 School Improvement Plan 
vi.    Budge Summary 
1.    2016-2017 Planned Expenditures 
2.    2015-2016 Actual Expenditures 
3.    Price list for common technology items vii. Information on the School and Institutional Trust Funds Office (SITFO) 
 
4.    TrustLands 
a.    The Council discussed their priority for the $17,000 equipment planned expenditure 
b.    Mrs. Figgins moved that the school technology committee use the funds to work toward one-to-one devices in grades 3-6 and purchase technology accessories as needed for those devices 
c.    Mrs. James seconded the motion 
d.    Motion passed 
 
5.    School Improvement Plan 
a.    The Council will make initial recommendations for the School Improvement Plan in February 
 
6.    Open forum    
    
7.    Adjourn          
a.    Mrs. Figgins made a motion to adjourned 
b.    Meeting was adjourned      
 
Notice of Special Accommodations:  If you need an ADA accommodation, please contact Scott Zigich at SZIGICH@DSDMAIL.NET or by phone 801-402-5307. We will make every attempt to provide reasonable accommodations.  
 
Notice of Electronic or telephone participation:  Contact individual school for electronic or telephonic participation availability.  
_____________________________________________________________________________
School Community Council Meeting  
Davis County School District  
Crestview Elementary 2016-2017 
 
Date:     February 13, 2017 
 
Time:               4:00 PM – Room 4 
 
Present: Connie Figgins, Uarda James, Angela Neerings, Brittney Welch, Denice Maedgen, Lori Hawthorne 
Excused: Rachelle Jeppson, Sara McGuire 
 
Agenda:  
1.    Welcome & Call to Order –  
•    Mrs. Figgins welcomed everyone and called the meeting to order 
 
2.    Review and approve minutes –  
•    The members reviewed meeting minutes from January 9.  Mrs. Maedgen motioned to approve the minutes; Mrs. James provided the second.  The Council approved the meeting minutes as presented. 
 
3.    Current ideas, needs, and/or concerns from the Council and Community –  
•    The council discussed the student-led SEP conferences held in January.  Parents commented that they learned new things about the skills and abilities of their student.  Parents also commented that they would like, in addition to an appointment evening, to have a few minutes with the teacher during the student-led conference.   
 
4.    TrustLands –  
•    Based on direction provided in the December meeting, the school has purchased 35 HP Probook 11 devices and an additional adapter for maintenance totaling $17,221.35.  We also purchased a universal charging/locking storage cart for a total of $885.   
o    This leaves approximately $5,000 in the Land Trust Budget for field trip transportation ($1,400 budgeted) and library books ($2,500 budgeted) as well as technology accessories (cases, keyboards, etc.).   The school technology committee will decide what accessories are necessary.   
o    The council asked the school technology committee to consider iPad cases with integrated keyboards. 
•    We can expect a funding increase of 25% to 30% for the 2018 school year.  This is due to the passage of Constitutional Amendment B in the November 2017 election ballot.  Our disbursement in 2017 was $26,500.  A 25% increase would be an additional $6,625; a 30% increase would be an additional $7,950.  The Land Trust budget for the 2018 School Improvement Plan should reflect an approximate disbursement of $34,000. 
 
5.    School Improvement Plan –  
•    The council directed the school principal to draft school improvement plan goals in the following areas: 
o    Literacy – using DIBELS Middle of the Year composite score for grades K-6 o Ready for Success at the Next Level – K-6 attendance, not focused on chronic absences.  Focused on whole school attendance.   
o    STEM – focused on diverse learning opportunities measured by participation in projects, programs, or presentations that foster STEM learning/thinking.  
Council suggested that teachers or the school do something quarterly. 
o    Mathematics – The Council would like to see both a SAGE proficiency goal (grades 3-6) and a SAGE growth goal (grades 4-6).  They will then chose one of the goals for the School Improvement Plan. 
•    The Council will review the draft goals at the next meeting. 
•    Mrs. Figgins motioned to approve the direction as stated above; Mrs. James seconded the motion.  
 
6.    Open forum  
•    Based on the School Improvement Plan submission deadline of April 21, the Council agreed to adjust the schedule of our remaining meeting.  The council will meet on March 20 at 4 PM in room 4 to review proposed goals and create the Land Trust budget for 2018.  If necessary, the council will meet on April 10 to finalize the School Improvement Plan. 
 
7.    Adjourn      
•    Mrs. Figgins moved to adjourn 
•    Mrs. Welch seconded the motion          
 
Notice of Special Accommodations:  If you need an ADA accommodation, please contact Scott Zigich at SZIGICH@DSDMAIL.NET or by phone 801-402-5307. We will make every attempt to provide reasonable accommodations.  
 
Notice of Electronic or telephone participation:  Contact individual school for electronic or telephonic participation availability.  

_____________________________________________________________________________ 
School Community Council Meeting  
Davis County School District  
Crestview Elementary 2016-2017 
 
Date:     March 20, 2017 
Time:               4:00 PM – Room 4 
Present:  Connie Figgins (Chair), Sara McGuire, Angela Neerings, Brittney Welch, Denice 
Maedgen, Lori Hawthorne 
Excused: Uarda James, Rachelle Jeppson 
 
Agenda:  
1.    Welcome & Call to Order – Mrs. Figgins called the meeting to order. 
2.    Review and approve minutes – Reviewed minutes from February 13.  Mrs. Maedgen motioned to approve the minutes, and Mrs. Figgins seconded the motion. 
 
3.    Current ideas, needs, and/or concerns from the Council and Community – There were no current ideas/needs/concerns at this time. 
 
4.    TrustLands – Council addressed planned budget of $34,700 for the 2017-2018 school year.  The maximum that can be used on character education efforts 5% of the overall allocation, or $1735 for Crestview Elementary.  The Council allocated the projected budget within the School Improvement Plan goals.  Mrs. Figgins moved to approve the TrustLand budget.  Mrs. Welch seconded the motion.  The TrustLand budget for 2017-2018 was approved as attached. 
 
5.    School Improvement Plan – Council reviewed draft School Improvement Plan goals, made adjustments Mrs. Welch moved to approve the School Improvement Plan goals, and Mrs. Neerings seconded the motion. The goals for the School Improvement Plan were approved as attached.   
 
6.    Open forum – No items at this time. 
      
7.    Adjourn – Mrs. Figgins adjourned the meeting               
 
Notice of Special Accommodations:  If you need an ADA accommodation, please contact Scott Zigich at SZIGICH@DSDMAIL.NET or by phone 801-402-5307. We will make every attempt to provide reasonable accommodations.  
 
Notice of Electronic or telephone participation:  Contact individual school for electronic or telephonic participation availability.  
SCHOOL GOAL #1 (Literacy – Increase DIBELS Proficiency)   
Increase the percentage of K-6 students scoring at or above DIBELS middle-of-year composite score benchmark from 63% in 2017 to 65% in 2017-2018. 
 
Planned LAND Trust Expenses for Goal #1 
Budget Category     Expenditures 
Behavior, 
Character 
Education, 
Leadership     Expenditures  
Academic     Description 
Travel     $     $2,400     Field trips to build background knowledge 
Library Books     $2,000     Library books to promote reading across genres 
Software     $1,800     mClass for grades 4-6 for DIBELS progress monitoring 
Total     $     $6,200      
 
SCHOOL GOAL #2 (Ready for Success at the Next Level):  
During the 2017-2018 school year, Crestview Elementary will maintain an Average Daily Attendance of 90% of our K-6 students as measured by the State Board of Education Accounting Rules.  
 
Planned LAND Trust Expenses for Goal #2 
Budget Category Expenditures 
Behavior, 
Character 
Education, 
Leadership     Expenditures  
Academic     Description 
General Supplies $1,700 Attendance incentives 
Total     $1,700           
   
DISTRICT GOAL #3 (STEM – Diverse Learning Opportunities):  
During the 2017-2018 school year, Crestview Elementary will provide quarterly opportunities at each grade level, K-6, for participation in projects, programs, or presentations the foster STEM learning and thinking as measured by a record of formal activities provided. 
 
Planned LAND Trust Expenses for Goal #3 
Budget Category Expenditures 
Behavior, 
Character 
Education, 
Leadership     Expenditures  
Academic     Description 
General Supplies $1,200 $50/teacher for consumable supplies; $500 for school-wide 
STEM night 
Total     $1,200          
 
SCHOOL GOAL #4: Math  
As measured by the 2017-2018 SAGE median growth percentile scores, students will earn a school wide median growth percentile of 50 in Mathematics.   
 
Planned LAND Trust Expenses for Goal #4 
Budget Category    Expenditures 
Behavior, 
Character 
Education, 
Leadership     Expenditures  
Academic     Description 
Equipment     $20,000 Laptops or tablets and cart 
Total     $     $20,000      
_____________________________________________________________________________ 
 
 


 

2017-2018

 
School Community Council Meeting  
Davis County School District  
Crestview Elementary 2017-2018 
 
Date:     October 9, 2017 
 
Time:     4:00 PM – Room 4 
 
Present: Lori Hawthorne, Sara McGuire, Rachelle Jeppson, Brittney Welch, Taylee Winder Excused: Connie Figgins 
 
Agenda:  
1.    Welcome & Call to Order 
•    Mrs. Hawthorne welcomed the council members and thanked them for their willingness to serve on the council.  We had two vacancies and two community members willing to serve, so elections were not necessary.   
•    Mrs. Hawthorne provided each member with a folder containing:  o meeting agendas and dates,  
o    a checklist for School Community Council Officers,  o a checklist for parent members of a School Community Council,  o a checklist for school employee members of a School Community Council,  o a copy of the Crestview Community Council Rules of Order and Procedure,  o information on state Community Council training dates,  o Memorandum regarding HB 213,  
o    a copy of the elementary school acceptable use agreement, 
o    a LandTrust Budget Summary, and o a copy of the 2017-2018 School Improvement Plan. 
2.    Review and approve minutes  
•    As this is our first meeting of the school year, there are no minutes to review or approve.   
3.    Current ideas, needs, and/or concerns from the Council and Community 
•    Mrs. Jeppson was elected Chair of the School Community Council o Motion: Brittney Welch o Second: Sara McGuire 
4.    TrustLands 
•    The budget allocations made by last year’s council were discussed.   
o    The expenditure for the laptops and cart has already occurred. 
o    The council was informed of how they can amend the budget allocations, if they so choose.  
5.    School Improvement Plan 
•    Mrs. Hawthorne shared a presentation of the tremendous academic growth Crestview has attained over the last three years.  She also showed the council how our performance compares to that of the three closest charter school options parents have.  
6.    Open forum       
7.    Adjourn    
•    Motion: Brittney Welch 
•    Second: Rachelle Jeppson 
 
Notice of Special Accommodations:  If you need an ADA accommodation, please contact Scott Zigich at SZIGICH@DSDMAIL.NET or by phone 801-402-5307. We will make every attempt to provide reasonable accommodations.  
 
Notice of Electronic or telephone participation:  Contact individual school for electronic or telephonic participation availability.  

_____________________________________________________________________________

 
School Community Council Meeting  
Davis County School District  
Crestview Elementary 2017-2018 
 
Date:     January 8, 2018 
 
Time:     4:00 PM – Room 4 
 
Present:  Rachelle Jeppson, Sara McGuire, Taylee Winder, Lori Hawthorne, Brittney Welch Excused: Connie Figgins 
 
Agenda:  
1.    Welcome & Call to Order 
•    Mrs. Jeppson welcomed everyone and called the meeting to order. 
 
2.    Review and approve minutes 
•    We reviewed the minutes from our October 9, 2017 meeting.  Brittney Welch moved to approved the minutes as presented, and Sara McGuire seconded the motion. 
 
3.    Current ideas, needs, and/or concerns from the Council and Community • There were no ideas or concerns presented for discussion. 
 
4.    TrustLands 
•    Principal provided a budget summary noting areas in which funds had not yet been expended and in which we do not anticipate spending (e.g., attendance incentives).  She reminded the council that they can discuss and vote to re-allocate those funds to a different school improvement plan goal at any point during the school year.   
 
5.    School Improvement Plan 
•    Principal reported on progress toward current School Improvement Plan goals. 
o    Goal 1 – DIBELS – Testing window is January 8-24.  We will have a report on this goal at our February 5 meeting. 
o    Goal 2 – Attendance – Current average daily attendance is approximately 94.84%.  Daily attendance ranges from 96% at third grade to 93% in Kindergarten. o Goal 3 – STEM -- Each grade level turned in their first term project.  Second term projects are due on January 16.  The STEM night will most likely be during third term.  So far, teachers have spent $92.24 on STEM supplies. 
o    Goal 4 – Mathematics – No report will be available until SAGE MGP is calculated over the summer. 
•    The Council discussed goal areas for the 2018-2019 School Improvement Plan.  The Council directed Mrs. Hawthorne to work with the staff to identify goal areas and bring draft options to the meeting scheduled for February 5.  At that time, the Council will select goals areas and discuss budget allocations.   
6.    Open forum   
•    There were no ideas or concerns presented for discussion     
7.    Adjourn               
•    Rachelle Jeppson motioned to adjourn the meeting, and Brittney Welch seconded the motion.   
 
Notice of Special Accommodations:  If you need an ADA accommodation, please contact Scott Zigich at SZIGICH@DSDMAIL.NET or by phone 801-402-5307. We will make every attempt to provide reasonable accommodations.  
 
Notice of Electronic or telephone participation:  Contact individual school for electronic or telephonic participation availability.  

_____________________________________________________________________________
 

2018-2019

School Community Council Meeting
Davis County School District
Crestview Elementary 2018-2019

Date: October 23, 2018
Time: 4:00 PM – Room 4

In Attendance: Rachelle Jeppson, Michelle Aiken, Sara McGuire, Michelle Fredericks. Excused: Brittany Welch, Jenilyn Merrill

Agenda: 
1.    Welcome & Call to Order
a.    Ms. Fredericks called meeting to order

2.    Current ideas, needs, and/or concerns from the Council and Community
a.    Selection of officers:  Rachelle Jeppson as chairperson, Michelle Aiken as Co-Chairperson, Sara McGuire as Secretary
i.    Motion to approve by Ms. Fredericks
ii.    Second by Ms. McGuire
iii.    Motion approved
b.    Proposed agenda for future meetings
i.    Motion to approve by Ms. Fredericks
ii.    Second by Ms. Jeppson
c.    Compliance Checklist and Annual Training
i.    Ms. Fredericks presented a PowerPoint presentation on the function and purpose of Community Council
d.    Schedule for meeting for the 2018-2019 school year
i.    At least One meeting per quarter to be held at 4 pm in room 4
1.    January 8th
2.    March 12th 
3.    April 9th

3.    TrustLands Money Discussion 
a.    Definition of TrustLands Money and past uses of it
b.    Information/budget to be coming from Ms. Fredericks

4.    Comments from Principal
a.    Future fundraising by the Council

_____________________________________________________________________________

School Community Council Meeting
Davis County School District
Crestview Elementary 2018-2019

Date:     January 8, 2019
Time:    4:00 PM – Room 4
Present: Brittney Welch, Rachelle Jeppson, Sara McGuire, Michelle Aiken, Jenilyn Merrill, Michelle Fredericks
Agenda:
1.    Welcome & Call to Order – Mrs. Aiken called the meeting to order
2.    Review of Minutes
a.    Mrs. Fredericks motioned to approve the October meeting minutes; 
b.    Second: Mrs. Welch
c.    The meeting minutes were approved.
3.    Citizen Comments 
a.    No citizen comments were made
4.    Trust Land Money Discussion
a.    The four goals set forth were reviewed and the current amount spent and remaining budget discussed
i.    Goal #1: 15% of students below benchmark at beginning of year benchmark will increase one level by middle of year benchmark on DIBELS. Council discussed including “Road to Success” and “Battle of the Books” expenses in this budgeted goal
1.    Motion: Mrs. Fredericks
2.    Second: Mrs. Welch seconded motion. 
3.    Motion passed.
ii.    Goal #2: Students will engage in quarterly writing prompts as designed by the ELA coordinator and measured by SAGE writing rubrics.
iii.    Goal #3: Each grade level will complete one unit of project-based learning through “Project Lead the Way.” 
iv.    Goal #4: Students will earn a median growth percentile of 65 in math.
v.    Totals: Budget $51,000.00; $23,284.27 spent so far this school year. 
5.    Comments from Principal 
a.    Suggested to spend some of the remaining money for headphones for the kindergarten classes as well as math manipulatives for classrooms in need. 
b.    Motion: Mrs. Merrill
c.    Second: Mrs. Welch 
d.    Approved
6.    Comments from Council Members
a.    Schedule for future council meetings: March 12th 
b.    Future writing of the School improvement plan schedule
c.    Fundraiser ideas
7.    Adjourn
a.    Motion: Mrs. Welch
b.    Second: Mrs. Jeppson

_____________________________________________________________________________
School Community Council Meeting
Davis County School District
Crestview Elementary 2018-2019


Date: March 12, 2019

Time: 4:00 PM – Room 4 
In Attendance: Rachelle Jeppson, Michelle Aiken, Sara McGuire, Michelle Fredericks, Brittany Welch, Jenilyn Merrill 
Agenda: 
1. Welcome & Call to Order 
a. Ms. Welch called meeting to order 
2. Review of minutes by Ms. Aiken
    a. Motion to approve by Ms. Aiken; Second by Ms. Welch
3. Citizen comments: None
4. Trust Land Money Discussion
    a. Reviewed four goals and allocation of funds for the goals 
    b. Motion to approve by Ms. Welch; Second by Ms. Merrill
5. Comments from Principal: 
    a. March 26th is Learning First Planning Day from 8am-3pm at the district office. 
    b. Next meeting has been rescheduled to March 28th at 4 pm to meet deadline for plan approval
c. “Comcast Cares” day is on Saturday, May 4th. Volunteers needed to help implement improvements to the school grounds. More advertising will be coming.
6. Close
    a. Ms. Aiken called the meeting to close; Second by Ms. Welch
 

School Improvement and LAND Trust Plans

Assessment's School Improvement Page
     - Click on the "SIP" tab on the top of the page
     - Click on the "Current Plans" tab half way down the page
     - From here, you can find your school and the composite school plan ​​​​​​​

Become Involved

Serving on the School's Community Council

Serving on our School Community Council is a wonderful way for parents and teachers to contribute and help improve academic performance at our school. The school receives an annual dividend from the school trust lands. Our council decides how these funds will be used.

This year our school received approximately $$$$$ from the School LAND Trust Program! The council reviews and prepares other academic plans for our students each year. All plans are reviewed for final approval by our school board. Councils also act in an advisory capacity to school and school district administrations.

Watch for information on Community Council elections to be posted here in late spring or early summer. Elections are held at the beginning of the school year. Additionally, there may be occasional vacancies during the year that are filled by appointment by the remaining members of the Council. If a vacancy occurs, notice of the vacancy and an application form for those interested in serving will be posted here.

Watch for information on School Community Council elections to be posted here.

School Trust Land Election Information Website

Rules of Order

Rules of Order and Procedure – School Community Council 

To promote ethical behavior and civil discourse each council member shall:

  • Attend council meetings on time and prepared
  • Make decisions with the needs of students as the main objective
  • Listen to and value diverse opinions
  • Be sure the opinions of those you represent are included in discussions
  • Expect accountability and be prepared to be accountable
  • Act with integrity

CONDUCTING A MEETING

All meetings are open to the public and the public is welcome to attend.

The agenda of each upcoming meeting with draft minutes of the prior meeting will be made available to all council members at least one week in advance, will be posted on the school website and made available in the main office.  The agenda will include the date, time and location of the meeting.

Minutes will be kept of all meetings, prepared in draft format for approval at the next scheduled meeting.

The council will prepare a timeline for the school year that includes due dates for all required reporting and other activities/tasks that the council agrees to assume or participate in.  The timeline will assist in preparation of agendas to be sure the council accomplishes their work in a timely manner.

The chair conducts the meetings, makes assignments and requests reports on assignments.  In the absence of the chair the vice-chair shall conduct meetings. 

Meetings shall be conducted and action taken according to very simplified rules of parliamentary procedure as required in 53A-1a-108.1(10).  Items on the agenda take priority over other discussions coming before the council.  Council action will be taken by motions and voting with votes and motions recorded in the minutes.

A motion (or an action to be taken by the council) is stated as a motion.  Someone else on the council “seconds” the motion indicating that at least one other person on the council feels the motion is worthy of discussion.  Then the council members may provide input and discussion as called upon by the chair.  When discussion seems complete the chair may call for a vote on the motion.  Or when a member of the council “calls the previous question” (a motion to end discussion of the first motion), a second is required and then, without discussion the chair calls for a vote that must pass by 2/3.  If the vote on the previous question fails the council goes back to discussing the first motion.  If the motion to call the previous question passes, the chair directly calls for a vote on the first motion.  A vote to call the previous question is usually used to move business along.

Attached is a chart that could be used if the council feels they would like to use additional motions of Parliamentary Procedure in their meetings.

  • A tie vote is a lost vote.
  • A main motion may be amended.
  • Nominations can be closed by saying, “I move to close nominations.”
  • Most motions are main motions.
  • A point of order is offered when there is some question if procedure had been followed correctly.
  • To stop debate or discussion on a motion and force the vote a member would say, “I move the previous question.”  This requires a second and a 2/3 vote.
  • Hasty action may be corrected by use of the motion to reconsider. This motion may be made only by one who voted on the prevailing side.
  • A person who made the motion may withdraw the same motion. 

 

Election of the Chair and Vice-chair

 After the school community council is seated each year, the school community council shall annually elect at the council’s first meeting a chair and vice-chair. The chair shall be elected from the parent members and the vice-chair shall be elected from the parent or school employee members, excluding the principal.   The principal will conduct the election for chair and vice-chair, in that order, according to the following procedure:  a) Members interested in either office may use the self-nomination process.  Nominations may also be made by other council members. b) Voting shall be by regular voice vote by the school community council.  A nominee must receive a majority vote of the council members present.  Should no nominee receive a majority vote, further nominations may be made, and subsequent elections will be conducted by secret ballot until a nominee receives a majority.  When a vacancy occurs in the office of chair or vice-chair for any reason, a replacement shall be elected for the unexpired term.

Removal and Replacement

If a member of the council fails to attend three consecutive meetings without being excused in advance, or fails to perform the duties of his/her office, the members of the council shall remove him/her from office and declare the position vacant.  The position shall be filled by the regularly established election procedure.

Conflict of Interest

A member who has a personal or private interest in any proposed or pending matter which presents a conflict of interest will disclose such interest and will not vote unless the member’s participation is necessary to obtain a quorum or otherwise to enable the Council to act. 

Laws and Rules